MINUTES OF THE SPECIAL MEETING OF THE JEFFERSON COUNTY BOARD OF COMMISSIONERS HELD ON NOVEMBER 1, 2017 AT THE JEFFERSON COUNTY COURTHOUSE, 220 NORTH MAIN, ROOM 102, WAURIKA, OKLAHOMA:

PRESENT:

Ricky Martin, Chairman

Ty Phillips, Vice Chairman

Bryce Bohot, Member

Chairman Martin called the meeting to order at 9:30 a.m.

Traci Smith acknowledged that proper notice was given on October 30, 2017 at 9:25 a.m. and the agenda was posted on the bulletin board outside the courthouse and posted on the first-floor bulletin board.

Others present:

Marcey Howell, Commissioners Secretary

Sandra Watkins, Co Assessor

Jeremie Wilson, Co Sheriff

Jimmy D Williams, Deputy Sheriff

Lee Aston, Undersheriff

Tammy Richardson, Election Board Secretary

Bohot made the motion to Approve Meeting Minutes for October 23, 2017. Second:  Phillips.  Aye Votes: Martin/Bohot/Phillips.  Motion Approved.

Tabled Discussion/Action on a Resolution opening and maintaining, as a public highway in District #3, that portion of the section lying between Section 21 and Section 28, Township 7 South, Range 7 West, I.M., Jefferson County, Oklahoma, beginning on the western boundary of the easement for U.S. Highway 81 and extending to the eastern boundary of Section 29, Township 7 South, Range 7 West, I.M., Jefferson County, Oklahoma

Bohot made motion to Approve Declaration of Surplus Inventory D304.16 2007 John Deere 6415 Comfort Vantage Cab Tractor to sell in CED Auction @ Mike Graham Auctioneer’s site.  Marlow OK.  Saturday, December 2, 2017 and required Circuit Engineering District Auction Policies form AP-100.  The tractor was originally purchased with a mower.  Surplus tractor only.  The mower will be given an inventory number after the tractor sells. Second:  Martin.  Aye Votes:  Phillips/Bohot/Martin. Motion Approved.

Martin made motion to Approve Steel Beam Transfer form from ODOT for the following two Jefferson County District #3 Bridge Projects:  Project NHPPY-234N (043) SS, J/P #29577(04)m US 81 over Unnamed Creek and Project NHPPY-234N(041), J/P29566(04), US 81 over Hackberry Creek; Second:  Bohot.  Aye Votes:  Phillips/Bohot/Martin.  Motion Approved.

Martin made motion to Approve 324-A Claim to Pinnacle Consulting Management Group, Inc. for Right of Way Services ending 8/31/17 for District #3 Road Project Noble Wray Phase II, J/P #29914(04), in the amount of $18,900.00.  Second:  Bohot/Martin/Phillips.  Motion Approved.

Martin made motion to Approve 324-A Claim to Pinnacle Consulting Management Group, Inc. for Right of Way Services ending 9/30/17 for District #3 Road Project Noble Wray Phase II, J/P #29914(04), in the amount of $5,850.00.  Second:  Bohot.  Aye Votes:  Phillips/Bohot/Martin. Motion Approved.

Bohot made motion to Approve Qualified Vendors and Open Bids #871 as follows:

D1          D2            D3

Sooner Star, 6492 Tribble Rd Ringling OK  73456  $10.75   $13.50      $ 9.75

J.R. Thompson, 3500 N Grand Ave,

Gainesville TX 73548                                          $13.75   $10.75     $11.00

England Construction, P O Box 268,

Waurika OK 73573                                              $10.00   $ 9.00     $ 9.00

Accepted England Construction on opening Bid #871-Hauling of Road Materials for Districts #123.  Second Phillips.  Aye Votes:  Martin/Bohot/Phillips.  Motion Approved.

Discussion on 6 and 12 month bids, No Action

Bohot made motion to Approve Resolution to remove Dave Morris from Requisitioning officer for District #1 due to him resigning and adding Larry Etheridge as requisitioning officer for District #1.  Second:  Phillips.  Aye Votes:  Martin/Bohot/Phillips.  Motion Approved.

Martin made motion to Adjourn at 10:50 a.m. Second:  Bohot.  Aye Votes:  Phillips/Bohot/Martin.  Motion Approved.

Minutes taken by Traci Smith

Approved by:  JEFFERSON COUNTY COMMISSIONERS

Ricky Martin, Chairman

Ty Phillips, Vice Chairman

Bryce Bohot, Member

ATTEST:  Traci Smith, County Clerk