MINUTES OF THE SPECIAL MEETING OF THE JEFFERSON COUNTY BOARD OF COMMISSIONERS HELD ON NOVEMBER 1, 2017 AT THE JEFFERSON COUNTY COURTHOUSE, 220 NORTH MAIN, ROOM 102, WAURIKA, OKLAHOMA:
PRESENT:
Ricky Martin, Chairman
Ty Phillips, Vice Chairman
Bryce Bohot, Member
Chairman Martin called the meeting to order at 9:30 a.m.
Traci Smith acknowledged that proper notice was given on October 30, 2017 at 9:25 a.m. and the agenda was posted on the bulletin board outside the courthouse and posted on the first-floor bulletin board.
Others present:
Marcey Howell, Commissioners Secretary
Sandra Watkins, Co Assessor
Jeremie Wilson, Co Sheriff
Jimmy D Williams, Deputy Sheriff
Lee Aston, Undersheriff
Tammy Richardson, Election Board Secretary
Bohot made the motion to Approve Meeting Minutes for October 23, 2017. Second: Phillips. Aye Votes: Martin/Bohot/Phillips. Motion Approved.
Tabled Discussion/Action on a Resolution opening and maintaining, as a public highway in District #3, that portion of the section lying between Section 21 and Section 28, Township 7 South, Range 7 West, I.M., Jefferson County, Oklahoma, beginning on the western boundary of the easement for U.S. Highway 81 and extending to the eastern boundary of Section 29, Township 7 South, Range 7 West, I.M., Jefferson County, Oklahoma
Bohot made motion to Approve Declaration of Surplus Inventory D304.16 2007 John Deere 6415 Comfort Vantage Cab Tractor to sell in CED Auction @ Mike Graham Auctioneer’s site. Marlow OK. Saturday, December 2, 2017 and required Circuit Engineering District Auction Policies form AP-100. The tractor was originally purchased with a mower. Surplus tractor only. The mower will be given an inventory number after the tractor sells. Second: Martin. Aye Votes: Phillips/Bohot/Martin. Motion Approved.
Martin made motion to Approve Steel Beam Transfer form from ODOT for the following two Jefferson County District #3 Bridge Projects: Project NHPPY-234N (043) SS, J/P #29577(04)m US 81 over Unnamed Creek and Project NHPPY-234N(041), J/P29566(04), US 81 over Hackberry Creek; Second: Bohot. Aye Votes: Phillips/Bohot/Martin. Motion Approved.
Martin made motion to Approve 324-A Claim to Pinnacle Consulting Management Group, Inc. for Right of Way Services ending 8/31/17 for District #3 Road Project Noble Wray Phase II, J/P #29914(04), in the amount of $18,900.00. Second: Bohot/Martin/Phillips. Motion Approved.
Martin made motion to Approve 324-A Claim to Pinnacle Consulting Management Group, Inc. for Right of Way Services ending 9/30/17 for District #3 Road Project Noble Wray Phase II, J/P #29914(04), in the amount of $5,850.00. Second: Bohot. Aye Votes: Phillips/Bohot/Martin. Motion Approved.
Bohot made motion to Approve Qualified Vendors and Open Bids #871 as follows:
D1 D2 D3
Sooner Star, 6492 Tribble Rd Ringling OK 73456 $10.75 $13.50 $ 9.75
J.R. Thompson, 3500 N Grand Ave,
Gainesville TX 73548 $13.75 $10.75 $11.00
England Construction, P O Box 268,
Waurika OK 73573 $10.00 $ 9.00 $ 9.00
Accepted England Construction on opening Bid #871-Hauling of Road Materials for Districts #123. Second Phillips. Aye Votes: Martin/Bohot/Phillips. Motion Approved.
Discussion on 6 and 12 month bids, No Action
Bohot made motion to Approve Resolution to remove Dave Morris from Requisitioning officer for District #1 due to him resigning and adding Larry Etheridge as requisitioning officer for District #1. Second: Phillips. Aye Votes: Martin/Bohot/Phillips. Motion Approved.
Martin made motion to Adjourn at 10:50 a.m. Second: Bohot. Aye Votes: Phillips/Bohot/Martin. Motion Approved.
Minutes taken by Traci Smith
Approved by: JEFFERSON COUNTY COMMISSIONERS
Ricky Martin, Chairman
Ty Phillips, Vice Chairman
Bryce Bohot, Member
ATTEST: Traci Smith, County Clerk