MINUTES OF THE REGULAR MEETING OF THE JEFFERSON COUNTY BOARD OF COMMISSIONERS HELD ON MARCH 26, 2018 AT THE JEFFERSON COUNTY COURTHOUSE, 220 NORTH MAIN, ROOM 102, WAURIKA, OKLAHOMA:

PRESENT:

Ty Phillips, Chairman

Bryce Bohot, Vice Chairman

Ricky Martin, Member

Chairman Phillips called the meeting to order at 9:00 a.m.

Traci Smith acknowledged that proper notice was given on March 23, 2018 at 8:36 a.m. and the agenda was posted on the bulletin board outside the courthouse and posted on the first-floor bulletin board.

Others present:

Marcey Howell, Commissioners Secretary

Gail Kelley, Deputy County Treasurer

Kim Berry, Court Clerk

Jeremie Wilson, Co Sheriff

Jimmie Williams, Undersheriff

Jeff Raley, Floyd Law Firm Attorney

Tara Brown, OSU Educator

Tammy Richardson, Election Sec

Ashley Bayless, Deputy Assessor

Martin made the motion to Approve Regular Meeting Minutes held on March 19, 2018. Second: Bohot.  Aye Votes: Phillips/Bohot/Martin.  Motion Approved.

Phillips made the motion to Approve Claims and 24 Blanket Purchase Orders.  Second: Bohot.  Aye Votes:  Martin/Bohot/Phillips. Motion Approved.

Phillips made motion to Approve Resolution #85-2017-2018 for Surplus of Equipment for County Clerk’s Office Inv # F-299-36 Savin Copier/2554-Leased. Second: Bohot.  Aye Votes:  Martin/Bohot/Phillips.  Motion Approved.

Phillips made motion to Approve Resolution #86-2017-2018 for Disposing of Equipment for County Clerk’s Office Inv # F-299-36 Savin Copier/2554-Leased- Returned to Standley. Second:  Bohot.  Aye Votes: Martin/Bohot/Phillips.  Motion Approved.

Tabled Discussion/Action regarding Generator.

Martin made motion to Approve Resolution #87-2017-2018 Opening New Account T-5-Highway Donation Fund.  Second:  Bohot.  Aye Votes:  Phillips/Bohot/Martin.  Motion Approved. 

Martin made motion to Approve the Receipt of check #3781 in the amount of $8974.54 a donation from Chickasaw Nation for Road 7/10 miles East of Hwy 81 for 2/10 miles on Co Rd 2160 Terral, OK for estimated improvement for District #3 Road.  Estimated Chip and Seal in amount of $7,200.00 and estimated Flex Base Rock was $1774.54. Reimbursement for road work done to be deposited into CIRB 105-3 in the amount of $1770.18 for actual cost and balance to be put into T-5-Highway Donation Fund.  Second:  Bohot.  Aye Votes:  Phillips/Bohot/Martin.  Motion Approved. 

Discussion on New 911 System and Equipment with Jimmy Williams regarding the dates of May 7th, 2018 for installation, May 21, 2018 for training, and May 23, to go live with new system.

Tabled the Renewal of Contract with AT&T on temporary bases, it was not available at the time of meeting.

Phillips made motion to Approve Resolution #88-2017-2018 to Remove Burn Ban effective at 9:30am.  Second:  Martin.  Aye Votes:  Bohot/Phillips/Martin.  Motion Approved. 

Phillips made motion to Approve the formation of the Jefferson County Educational Facilities Authority by Trust Indenture for and on behalf of Jefferson County, Oklahoma. Second:  Martin.  Aye Votes:  Bohot/Phillips/Martin.  Motion Approved. 

Bohot made motion to Approve Consideration and Resolution #89-2017-2018 accepting the beneficial interest in the Jefferson County Educational Facilities Authority created by a Trust Indenture for and on behalf of Jefferson County, Oklahoma, in all respects in accordance with the terms of said trust indenture; and declaring an emergency. Second:  Martin.  Aye Votes:  Phillips/Bohot/Martin.  Motion Approved. 

Phillips made motion to Adjourn at 10:23 a.m. Second:  Bohot.  Aye Votes: Martin/Bohot/Phillips.  Motion Approved. 

Minutes taken by Traci Smith

Approved by:  JEFFERSON COUNTY COMMISSIONERS Ty Phillips, Chairman Bryce Bohot, Vice Chairman Ricky Martin, Member

ATTEST:  Traci Smith, County Clerk